Draft for review
This document is being prepared and has not yet been finalised. Outstanding information is identified below.
Privacy statement — Cobalt Box NL B.V.
Company details
Cobalt Box NL B.V.
Legal form: private limited company under Dutch law (B.V.).
Dutch Chamber of Commerce (KvK): 99835010
Registered seat: Terneuzen
Visiting / office address: Techniekstraat 2, 4538 BW Terneuzen, Netherlands
Visits by appointment.
info@cobaltbox.nl · +31 113 693 113
Website: https://cobaltbox.nl
Correspondence address: Techniekstraat 2, 4538 BW Terneuzen, Netherlands
VAT number: NL869152713B01
Enquiries and bookings
Questions and information requests are retained only in the email mailbox. From the point of a booking or attempted booking, data is also stored in myYounit.
The mailbox info@cobaltbox.nl uses Microsoft 365 through IT Unit.
Service communications
Email addresses are not used for newsletters, offers or other marketing emails. Customers receive information necessary to use our services, including operation, access to units, price changes, payments and other necessary service information.
Retention periods
Data from incomplete bookings in myYounit is deleted three days after the booking attempt. We archive email correspondence only from existing customers, insofar as it is needed for our services and administration. Where data is subject to a statutory retention obligation, we follow the applicable statutory retention period.
Privacy information still to be completed
Processing arrangements for Microsoft 365 and IT Unit; full description of data, purposes and legal bases; other processors and transfers. These points have not yet been established in this draft.
Appointment bookings through Calendly
To arrange a visit, Calendly collects only your name, email address, chosen location and appointment date and time. These details are used to organise the appointment and are deleted after the visit from Calendly and any linked calendars.
This website has no contact form. Questions sent by email are handled in the mailbox. Incomplete bookings are temporarily held in the myYounit queue. Retention periods are set out in the Retention periods section.
Your privacy rights
You can contact info@cobaltbox.nl to request access to or correction of your personal data. Subject to the conditions of the GDPR, you can also request erasure, restriction of processing or data portability, or object to processing. Where processing is based on your consent, you may withdraw it at any time. This does not affect the lawfulness of processing before withdrawal.
A member of our Dutch team will handle your request. We verify your identity in an appropriate way and normally respond within one month of receipt. If an extension is needed because of the complexity or number of requests, we will explain why within that month. The period may then be extended by up to two additional months.
You can lodge a complaint with the Dutch Data Protection Authority at autoriteitpersoonsgegevens.nl.